If you sell on eBay UK, eBay sends money to your bank in batches called payouts. Each payout bundles dozens of individual transactions — sales, refunds, fees, ad spend, adjustments — into one bank deposit. When you sit down to reconcile your bank statement or file Self Assessment, you need to turn that bundle back into something a spreadsheet can deal with.
This guide explains the two ways to do it: the manual Seller Hub route, and a one-click export using clearpence.
eBay processes payouts on a schedule — usually daily once your account is established, weekly for newer sellers. Every payout is a net figure: gross sales, minus fees, minus refunds, minus ad spend, plus any adjustments. When £312.84 lands in your business bank account on a Tuesday, the actual breakdown might be £370 of sales, £42 of final value fees, £15 of promoted listings, and £0.16 of regulatory operating fee.
Seller Hub does show this information, but in a layout that mixes every transaction type into one long list. There isn’t a built-in view that gives you one row per payout with the linked transactions underneath. For sellers doing more than a handful of transactions a week, reconciling manually starts taking hours each month.
If you only need to do this once or twice a year, you can do it without any extra tools. The steps:
This works. The catch: you still have to manually match each payout to the transactions inside it, because the Seller Hub export doesn’t link them. If you want the bank-reference column for reconciliation, you’ll have to look that up separately and paste it in.
clearpence is a Chrome extension built specifically for UK eBay sellers. It uses eBay’s official Finances API, so the data is the same data eBay’s own Seller Hub reports use — just exported in a layout that’s actually useful for bookkeeping.
The steps:
On the Pro plan, the payout export also includes full reconciliation — for each payout you can drill into the underlying transactions, see the gross/fees/net breakdown, and the tool flags any discrepancy between what eBay said the payout was and what it actually paid into your bank. That’s the bit that catches the rare missing or held transaction.
The clearpence payout CSV is deliberately narrow — one row per payout, with only the columns you actually need for reconciliation:
If you want the underlying transactions on a row each, use the transaction history export instead. The two views complement each other: payouts for reconciling your bank, transactions for the deep detail.
eBay’s Finances API exposes payouts going back roughly three years (around 36 months). The free clearpence tier covers the last 30 days; Pro extends to the full history eBay still holds.
Yes. Each payout row includes the payout ID and the bank reference eBay sends with the deposit, so you can match a row in your bank statement to a specific eBay payout without manual hunting.
clearpence is built specifically for the EBAY_GB marketplace. Amounts come back in GBP and the accountant template uses DD/MM/YYYY dates.
Yes. clearpence uses eBay’s official OAuth flow and the read-only Sell APIs — eBay sees it as a normal authorised consumer making API calls on your behalf. There’s no scraping, no automation against your seller dashboard, and no risk of being flagged.
clearpence is an independent tool and is not affiliated with eBay Inc. eBay is a registered trademark of its owner.